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Is your company ready for AI?

Most companies are sitting on untapped potential. Our free AI Readiness Report will tell you exactly where you stand and what to do next.

Question 1 0%

About your company

How many people work at your company?

Include founders and part-time staff.

What industry does your company operate in?

Choose the closest match.

Industry, please specify

What is your main business goal for this year?

The one objective that matters most right now.

Business goal, please specify

Your processes

These questions help us understand how your company operates today.

Are your core business processes documented?

Think: sales procedure, client onboarding, operations manual.

Yes, we have updated manuals or wikis

Partially, some written, some in people's heads

No, knowledge lives with individuals, not documents

We are currently working on documenting them

What is your biggest operational bottleneck right now?

Pick the one that costs the most time or money.

Repetitive manual tasks that take too long

Difficulty tracking customers and deals

No visibility into business data or performance

Team coordination and communication gaps

Inconsistent quality in delivery

Other

Bottleneck, please specify

How many people handle day-to-day operations?

1–3 people handle everything

4–10 with informal roles

More than 10 with defined but undocumented roles

We have job descriptions but no process docs

How are decisions and updates communicated to the team today?

Day-to-day: how does information flow inside the company?

Communication, please specify

Which parts of the business are already documented?

Select all that apply.

Documented areas, please specify

How often are your existing documents updated?

Regularly, they reflect current reality

Occasionally, most are a bit outdated

Rarely, written once and mostly forgotten

Who is responsible for keeping the documentation up to date?

A specific person owns it

Shared responsibility, everyone updates their area

Nobody in particular

No clear owner yet

What format are your process documents in?

Document format, please specify

Do your documents have owners and a change log?

i.e. someone responsible for keeping each document up to date.

Yes, every document has an owner and revision history

Some do, but not all

No, anyone can edit anything at any time

When something changes in the business, are the relevant processes updated?

e.g. new tool adopted, team restructure, new service launched.

Yes, we have a process for reviewing and updating docs

Sometimes, depends on who notices

Rarely, docs tend to go out of date

No mechanism for this

Your tools and technology

What tools does your team use to manage work and customers?

Choose the option that best describes your situation.

No specific tools, we rely on email and memory

Spreadsheets (Excel or Google Sheets)

A task management tool (Trello, Asana, ClickUp, Monday…)

A CRM (HubSpot, Salesforce, Pipedrive…)

An ERP or advanced platform (SAP, Odoo, Holded…)

A mix of CRM, task tools, and ERP

Which productivity suite does your team use?

Email, calendar, documents, and internal communication.

Google Workspace (Gmail, Drive, Meet…)

Microsoft 365 (Outlook, Teams, SharePoint…)

A combination of tools from both suites

None, we use separate tools for each

How do you currently keep track of active customers and deals?

Mentally, we know our clients personally

In a shared spreadsheet

In individual notebooks or personal files

We don't track them systematically

In a dedicated, simple CRM tool

Other

How you track customers, please specify

What communication channel does your team use day-to-day?

The one channel where you'd send an urgent message.

Communication channel, please specify

What has stopped you from adopting dedicated tools so far?

Which tools are most central to how you work?

Select all that apply.

Other tools, please specify

How does your team feel about the current toolset?

Very happy, tools work well together

OK, but there are noticeable gaps

Frustrated, tools don't talk to each other

We haven't really discussed it

Do data and updates flow automatically between your tools, or does someone copy them manually?

Automatically, tools are connected

Mostly manual, someone copies or re-enters data

Partially automated and partially manual

Each tool is used in isolation, no data sharing

Which CRM and / or ERP are you running?

Select all that apply.

CRM / ERP, please specify

Do your main tools have open APIs or webhook support?

This determines how easily they can connect to automations.

Yes, and we already use integrations between tools

Yes, but we haven't used them yet

We're not sure

No, our main tool is a closed system

Do you currently receive automated reports or alerts from your tools?

e.g. a daily sales summary, a Slack alert when a deal closes.

Yes, we have several automated reports and alerts

A few, but mostly we check manually

No, everything is checked manually

We didn't know this was possible

Your AI experience

Has your company used any AI-powered solution before?

This includes chatbots, AI writing tools, automations with AI steps, and predictive analytics.

Yes, we have AI tools running in production

We have run tests or pilot projects

Some team members use AI personally (ChatGPT, etc.)

No, we haven't explored AI yet

What is your biggest concern about adopting AI?

It will be too expensive

Lack of technical knowledge in-house

We don't know where to start

Data privacy and security risks

Not sure it would actually work for our business

No major concerns — we just haven't prioritised it yet

Other

Concern, please specify

Which AI use case would add the most value for you?

Automating repetitive admin tasks

Generating reports and summaries automatically

Qualifying and responding to leads faster

Building an internal AI assistant for the team

Analysing customer data for insights

Creating content — emails, proposals, posts

Other

AI use case, please specify

How do you currently handle the task you would most want to automate?

Describe the manual process behind your top use case.

One person does it manually every time

Split across several people with no clear owner

We use a basic tool but it still requires a lot of manual steps

It often gets skipped or done inconsistently

Other

Current process, please specify

Which AI tools or platforms has your team used?

Select all that apply.

ChatGPT / Claude / Gemini (general use)

Midjourney / DALL-E (image generation)

Zapier or Make with AI steps

Custom LLM integrations via API

AI features built into existing tools (HubSpot AI, Notion AI…)

We built our own AI solution

Other

AI tools, please specify

What results have you seen from AI so far?

Significant time savings, clearly measurable

Some improvement, but inconsistent

We tested it but didn't continue

Still too early to tell

What stopped you from going further or scaling it?

Lack of technical resources to maintain it

Output quality wasn't reliable enough

Integration with other tools was too complex

Cost

We are actively scaling it, no blockers

Other

What stopped you, please specify

Almost there!

Two final questions to personalise your proposal.

Who is responsible for technology decisions in your company?

An internal CTO or technical lead

An ongoing external IT partner

External consultants hired for specific projects

The general manager handles everything

Other

Tech owner, please specify

What is your estimated monthly budget for an AI automation project?

This helps us design a proposal that fits your situation.

Under €500 / month

€500–€1,500 / month

€1,500–€4,000 / month

Over €4,000 / month

I'd prefer a proposal before committing to a number

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Your name

Your company

Your email address

Is there more information about your company we should know?

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Is your company ready for AI?

About your company

Your processes

Your tools and technology

Your AI experience

Almost there!

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Solutions

About Toomba

The Netherlands

Spain